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Receipts

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    Posted: 25-Jan-2007 at 00:52

If Interface Customer Sales and Receipts is ticked in the primary system then all Customer & POS receipts will automatically post to the Bank Float GL Code. If this code is the same as your Bank #1 GL Code then all receipts from general trading will post automatically. Otherwise if a separate Bank Float GL Code is used, enter a receipt for each banking with the GL Code specified as the Bank Float GL Code. This will leave a float balance of all trading receipts less banked funds.

If Interface Customer Sales and Receipts is not ticked in the primary system then all bankings from customers should be receipted with the GL Code specified as the Debtor Control GL Code.

Any non-debtor receipts such as interest received should be processed directly to the specific GL Code in the Receipts screen.

 

The Bank Account at the top of the screen defaults to the Bank GL #1 Code in the Setup screen. This can be changed if the payments are from another bank code.

The Presented tick box can be ticked if you wish all entered receipts to be treated as presented. Individual entries can then be presented or unpresented in the bank reconciliation screen later.

The GST payable tick box enables GST to be automatically calculated on any GL Code that has been ticked GST Eligible. This can be overwritten as required.

The ID column can refer to the bank statement number or any suitable reference.

The Date on the first line will default to the current GL Date. Each subsequent line will default to the data on the line above. This can be overwritten by type the first few characters of the required date and pressing enter. To increment or decrement the data by a day at a time, press + or – key.

The GL Code should then be entered. Where a partial code is entered, a list of all matching codes will be displayed. Alternatively, enter some characters from the description and all matching GL Codes will display.

Upon selection the details of the GL Description will be displayed and the cursor will be position in the Total column. Enter the total amount and if GST is applicable the calculated GST will be displayed in the GST column to the left. This can be overwritten at any stage.

If an error has been made on any previous line simply arrow or scroll to that line and modify. To delete a line position the cursor on that line and press the Shift and Delete keys together.

To update, select OK F10. To cancel all changes and clear the screen select Cncl F9. If the receipts are being entered directly from the bank statements it is advisable to update at the end of each statement page or month so the total credits can be agreed to the batch total at the base of the screen.

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