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Payments Creditors

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    Posted: 25-Jan-2007 at 00:31

Where a Creditor Invoice has been originally entered, the Payments Creditors screen should be used to process the payment. This is the same as the Supplier Payments screen in the primary system.

 
Enter either the Supplier Code. Alternatively enter a partial code, or part of the supplier name to display a list of matching suppliers.
 
 
Double click or enter to select a supplier or escape.

A list of all outstanding invoices for the specific supplier will be displayed. To view all invoices regardless of payment un-tick Unpaid Only.

Enter the Amount paid to the supplier. If a Discount is applicable the discount claimed can then be entered.

The Date refers to the date of payment and defaults to the GL Date.

The Payment ID is the cheque number or the direct payment ID. If a six digit cheque number has previously been used, the next number will be displayed.

Terms-Days and Discount % are displayed from the Supplier Control screen and are for reference only in claiming a discount.

The Bank Account at the top of the screen defaults to the Bank GL #1 Code in the Setup screen. This can be changed if the payments are from another bank code.

The Presented tick box can be ticked if you wish all entered payments to be treated as presented. Individual entries can then be presented or unpresented in the bank reconciliation screen later.

The Reference is an optional additional reference for this payment transaction.

The sum of the amount paid and discount received will be the amount to apply against invoices outstanding. The Amount column refers to the initial invoice amount and the Paid column refers to all payments already processed against each invoice.

The Apply column is used to apply the payment against the balances of specific invoices. To automatically apply the payment against the oldest invoices, select Age F5.

The suggested amounts to apply will display from the oldest unpaid invoice. These can then be modified as required.

The Unapplied column is the balance outstanding after the payment is applied. The sum of the Apply column must equal the sum of the amount plus discount at the top of the screen. The amount still to apply is displayed at the base of the screen and should be 0 prior to updating.

To assist applying and un-applying amounts, the Shift key can be held down while the Left Mouse Button is clicked in the apply column against specific invoices.

To search for a specific invoice select Inv F4

 
Enter the invoice number and, if found, the cursor will position to this invoice on the Supplier Payments screen.

To dispute an invoice select Disp F6.

This will tag the invoice as disputed to the right of the Supplier Payments screen. When Age F5 is selected, any disputed invoice will be jumped over for ageing purposes. To remove the dispute tag from an invoice simply select Disp F6 again and enter the invoice number.

To update, select OK F10. To cancel all changes and clear the screen select Cncl F9.



Edited by Susmita - 25-Jan-2007 at 00:32
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