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    Posted: 31-Jan-2007 at 07:15

Bill To

The Bill To code should be entered where invoices to this customer are to be charged to another customer. This is often the case with branches and some buying groups. Enter the exact customer code of the customer will receive statements for this account.

At point of invoice the sales statistics will be recorded against the original customer, and the invoices will be charged to the Bill To customer. If left blank the original customer code will be used as the Bill To code.

Tax Number

The tax number was originally used in the wholesale sales tax system and is now not relevant.

Budget

If you wish to set budgets for customers, enter the yearly budget for each each customer. In the customer budget setup screen you can set percentage that each month contributes to the yearly sales budget. This allows for seasonality of sales. The customer budget report gives a detailed analysis of each month of the year comparing actual budget.

Credit Limit

A credit limit can be said for each customer. At point of invoice if the credit limit has been exceeded a warning box will appear, outlining the currently outstanding balance, and giving the user the option to proceed or cancel.

Terms

This is a descriptive field which will be printed on invoices and statements. For example nett 30 days.

Discount and Days

If a cash discount is allowed for prompt payment, into the discount to defend without percentage sign and in the day field enter the number of days. For example a discount of 10 if paid within 30 days.

Rebate

Where a rebate is provided based upon sales, enter the rebate percentage without percentage sign. A customer rebate report is provided in the transaction reports menu showing all invoices that attract a rebate with the percentage rebate and total rebate amount.

Balances Outstanding

Current, 30 day, 60 day and 90 day balances are displayed for each customer together with the total outstanding. These balances are produced at point of invoice, journal and Point of Sale and reduced at point of customer receipt. Each balance is represented by the sum of all unpaid invoices for that period. Future balance relates to all invoices dated ahead of the current period. Future invoices are not shown on statements or in the total balance outstanding.

When a new period is run all future invoices that relate to the new period now become current. The opening balance field is balance outstanding at the end of the prior month when new period was run.

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